Top 10 Free Online Collaboration Software for 2025

Remote work and hybrid teams are now the norm. To stay productive, businesses rely heavily on online collaboration tools. These platforms simplify communication, task management, and file sharing.

Free collaboration software has become more powerful. Many offer robust features without the need for paid plans. This makes them ideal for startups, freelancers, and small teams.

In 2025, the competition among free tools is fierce. Choosing the right one depends on your team’s size, workflow, and communication style. Let’s explore the top contenders.

Top 5 Free Online Collaboration Software: Comparison Table

These five platforms stand out for their usability, features, and free-tier value. Each tool caters to different collaboration styles—from chat-heavy teams to task-driven workflows.

How To Choose The Best Software

Choosing the right collaboration tool depends on your team’s workflow and priorities. Consider these factors before making a decision:

• Identify whether your team needs chat, task management, or both.
  
• Check how many users are supported in the free plan.
  
• Evaluate integration options with your existing tools.
  
• Consider mobile and desktop compatibility.
  
• Look for features like file sharing, video calls, and search.
  
• Assess the learning curve for new users.
  
• Review data security and privacy policies.
  
• Test the tool with a small team before full adoption.

10 Free Online Collaboration Software to Must Try in 2025

To help you improve your work productivity, the TechCommuters team has tested numerous free tools for and shortlisted the best ten options for you. 

1. Slack

Capterra Rating – 4.6/5

G2 Rating – 4.5/5

Compatibility – macOS, iOS, Android, Linux, and Windows 

Number of Users – 10+ Million 

Price – Free up to 10 members. Paid plan for $8 USD/month

Slack is the top-rated team collaboration tool. It can help you collaborate with your entire team (10 members in the free version). This digital collaboration software contains numerous features to streamline your daily workflows, such as shared channels, easy integration, pinned items, search, and much more. 

Features 

• The pin message feature allows users to mark important links or messages in each channel to quickly access information. 
• It can sync with other apps like Google Drive and Dropbox Paper to smooth workflow. 
• The advanced search modifier helps users to search their chats, links, or documents with one click. 
• Shared channels facilitate you to connect with people outside your organization. 
• The sidebar can be customized as per your convenience. 

Pros

• It is simple for new users. 
• Slack can be integrated with numerous other programs. 
• It is a good solution for small and large businesses. 

Cons 

• It is difficult to organize large numbers of chats. 
• The free version has limited features.  

2. Asana

Capterra Rating – 4.4/5

G2 Rating – 4.3/5

Compatibility – macOS, Android, and Windows

Number of Users – 50,000 organization with millions of individual users 

Price – Free up to 15 people. Premium Plan costs $13.49/month. 

If you are looking for high quality free software for digital collaboration, Asana is for you. It is an easy to use tool that you can use to track your team, enhance productivity, and encourage collaboration. Asana is used by more than 50,000 organizations worldwide, such as Airbnb, The New York Times, and many more. 

Features

• Customizable dashboard as per your requirements. 
• Easy task allotment with an individual task list and subtask assignment features. 
• Mobile app support makes project management even smoother. 
• Facility to create custom calendars to keep your team on track. 
• Integration with all the leading programs. 

Pros 

• The free version is very useful. 
• Asana is simple to understand and easy to use. 
• It can be integrated with over 170 programs.

Cons 

• Custom support isn’t good. 
• Limited features for free users. 

3. Microsoft Teams

Capterra Rating – 4.4/5

G2 Rating – 4.2/5

Compatibility – 32-bit and 64-bit versions of Windows (8.1 or later), macOS, iOS, Android, and Linux. 

Number of Users – 500,000+ organizations

Price – Free version. Paid plans start at $5/month. 

It is a chat-based Office 365 solution built around Office 365 groups and the Graph. It offers incredible management, compliance, security, and flexibility to extend features. With Microsoft toolkit integration, this tool can make your workflow smooth. 

Features 

• The Org-wide team let everyone connect through a single platform. 
• Microsoft’s immersive reader helps students and disabled people easily hear and translate messages. 
• It has a dedicated whiteboard that lets teams sketch or write codes together. 
• The notification feature like Skype is now also available with Microsoft Teams. 

Pros

• Increase productivity and improve communication. 
• Big teams can keep everyone in the loop and enhance work transparency. 
• Multilingual support. 

Cons

• The difficult transition from Outlook. 
• The file structure is confusing.  

4. Twist

Capterra Rating – 4.3/5

Getapp Rating – 4.3/5

Compatibility – macOS, iOS, Android, and Windows 

Number of Users – 5 million 

Price – Free. Paid version for $5/month

Twist is a communication and online collaboration software for modern teams to align their work. Team-building tools like email and group chats help in organizing and improving the functionality of remote teams. It offers a centralized dashboard to share ideas and fully complete projects without any hassle.

Features 

• Conversational threads ensure a smooth flow of chats. 
• Twist reduces noise by letting you send notifications only to the right persons. 
• You can take time off to relax your mind anytime. 
• Online and offline indicators take the pressure to stay connected all day. 

Pros

• Let you notify selected people. 
• More focused conversations. 

Cons

• Fewer integrations. 
• Not easy to understand. 

5. Zoho Cliq

Capterra Rating – 4.6/5

G2 Rating – 4.3/5

Compatibility – macOS, iOS, Android, Linux, and Windows 

Number of Users – 13 million 

Price – Free up to 100 members. Paid version for $3/month. 

Zoho Cliq is rebranded in September 2017 to meet modern business needs. The digital collaboration tool is equipped with various features to connect your teams—easy sharing, quick chat, and effective video and voice communication.

Features 

• Fork feature helps in isolating posts from the threads and take conversation privately. 
• From the chat room, audio and video calls can be recorded for future preferences. 
• It provides multiple protocol support with various Zoho family and other programs. 
• Easy drag and drop sharing lets you share files from the chat window. 

Pros 

• Impressive UX.
• Good customer support. 
• Great video call quality. 

Cons 

• Confusion between groups and channels. 
• Messages can’t be deleted or modified. 

6. Trello

Capterra Rating – 4.5/5

G2 Rating – 4.4/5

Compatibility – macOS, iOS, Android, and Windows 

Number of Users – 50 million 

Price – Core functions are free. Trello Business Class for $1750/year. 

Trello is the smartest program for online collaboration with a special board and card system you should try. The separate boards can be created for each project with multiple cards for every task. This app has simplified the work assigning and managing process among large teams. Quick notification and real-time discussion, like many effective project management features are offered by Trello. 

Features 

• It is easy to organize your project with multiple labels, tags, and comments. 
• Automatic email notifications keep team members always updated. 
• Files can be easily shared via cards. 
• Activity logs ensure to keep your team on the right track. 
• Trello can work well with Local Devices, Dropbox, Google Drive, Box, and other programs. 

Pros 

• Helps in distributing workload evenly. 
• Useful for planning scientific projects. 
• Real-time task management. 

Cons

• Board customization needs improvement. 
• The mobile app interface isn’t very good. 

7. Zoom

Capterra Rating – 4.6/5

G2 Rating – 4.5/5

Compatibility – macOS, iOS, Android, Linux, and Windows 

Number of Users – 300 million 

Price – Free up to 100 members. Other plans start from $1200/year. 

Zoom is the most talked-about video meeting and collaboration tool. App Store has declared Zoom—the app of the year, and Fox stated—they have never seen an online collaboration software like it before. With the dynamic audio and video communication platform, it has incredible screen sharing and other collaboration features. 

Features 

• Easy adoption with WebRTC technology. 
• Built-in screen sharing tools. 
• Meetings can be scheduled in advance with 100 participants in a free plan. 
• SSL security makes it a highly secure collaboration app. 
• Notes can be shared during the meetings. 

Pros 

• It is seamless to use. 
• It can be used anytime and anywhere. 

Cons 

• Zoom has some security issues. 
• The Softphone does not work with screen sharing. 

8. Flock

Capterra Rating – 4.6/5

G2 Rating – 4.4/5

Compatibility – macOS, Windows, and Linux 

Number of Users – 6-7 million 

Price – Free. Paid one is for $4.50/month. 

It is one of the powerful chat-based free conferencing tools. Flock can connect your entire organization with one touch. It has a private channel for team discussions and marks important messages for reference. Flock is more than a communication tool—it is a complete collaboration solution to enhance your business productivity. 

Features 

• Inbuilt tools can help in managing and running smooth discussions among your team members. 
• Shared To-dos can be used to brainstorm ideas about new products. 
• Flock can be integrated with more than 60 apps. 
• Using Flock API, you have the freedom to build your own app and integrate it. 

Pros 

• Great internal communication. 
• Good integration flexibility. 

Cons

• Assistance isn’t very fast. 
• Multiple messages can’t send together. 

9. Rocket.Chat

Capterra Rating – 4.3/5

G2 Rating – 3.8/5

Compatibility – Windows, macOS, and Linux 

Number of Users –

Price – Free. Paid for $4/per person/month. 

Rocket.Chat is a perfect communication and online collaboration software with easy switching between audio/video conferences, instant chats, and many other features. It is a simple tool to connect your team and achieve your business goals. 

Features 

• Channels and Private Groups to freely interact with your team. 
• The real-time or asynchronous team chat makes idea-sharing quick. 
• It is open-source software, so it can be extended as per your needs. 

Pros 

• Easy to customize and deploy. 
• Live chat widgets are amazing. 

Cons 

• Accessing and registering is hard. 
• iOS compatibility is a bit quirky. 

10. ClickUp

Capterra Rating – 4.7/5

G2 Rating – 4.7/5

Compatibility – macOS, iOS, Android, Linux, and Windows 

Number of Users – N/D

Price – Free up to 500MB. Paid version starts from $5/month. 

ClickUp has recently raised 100M in Series B funding intending to create the world’s number one productivity software. It is packed with various collaboration features like task management, task management, time management, and much more. 

Features 

• Custom Statues, Multiple Attendees, Checklist Templates enables smooth process management. 
• Recurring task management improves the team’s efficiency. 
• Customize sidebars as per your needs. 
• Multitask toolbar helps in micromanaging your multiple projects. 

Pros 

• The free version is highly capable. 
• It is good for growing businesses. 

Cons

• It is quite complicated for new users. 

Conclusion

Collaboration software is essential for modern teams. The right tool can boost productivity and reduce communication gaps.

Free platforms now offer impressive features. You don’t need to spend big to get started.

Explore your options carefully. The best tool is the one that fits your team’s unique needs and work style.

FAQs

1. Can free collaboration tools support large teams?

Most free plans are designed for small to medium teams. Slack supports up to 10 integrations and a limited message history. Asana allows up to 15 users. For larger teams, paid plans may be necessary.

2. Are these tools secure for business use?

Yes, most offer basic security features like encryption and access controls. Microsoft Teams and Zoho Cliq have enterprise-grade security. However, always review the privacy policy and compliance certifications.

3. Can I upgrade later if my team grows? Absolutely. All five platforms offer scalable paid plans. You can start with the free version and upgrade as your team expands or needs more advanced