There is a strong demand for workplace chat applications such as Microsoft Teams and Slack. These convenient applications allow employees to quickly communicate and collaborate in ways that are more dynamic and fluid than traditional email. With the security options presented today, you can avoid workplace chat apps being used as unsecured “Shadow IT” and instead implement them as a part of your organization’s secured toolkit.
In this article, we will be largely focusing on two applications – Microsoft Teams and Slack. Many of the features mentioned today are only available in enterprise-level tiers of these applications, with many of the Microsoft Teams features made available through Office 365 subscriptions.
Cybersecurity Risks of Workplace Chat Apps
Leading workplace chat applications are primarily cloud-based, which comes with its own unique suite of risks and mitigation strategies. These chat apps also open a potential vector for sensitive information to be transmitted from an organization’s secured servers to a third-party platform with potential vulnerabilities.
Cloud-based applications have the risk of:
- Third Party Control
- When an organization uses the applications or services of another company there is an added vector for risk as the cybersecurity practices of third parties are out of their control. If the third party is breached or is intentionally hiding malware in its software it can be a potential vulnerability to connected systems.
- Increased potential for data breaches
- A data breach is said to occur when information is accessed by an unauthorized party. If a third party application is granted access to an organization’s network there is an increased potential for sensitive data to be wrongfully accessed.
- Insecure APIs
- A software’s Application Program Interface (API) defines the set of tools, protocols, and routines for building the software. Third party applications with insecure APIs become a potential vulnerability should those insecurities be exploited.
- Account hijacking
- One of the advantages of cloud-based applications is the ability for them to be accessed remotely. This advantage can also prove to be a potential vulnerability as the login credentials of an authorized party can be stolen and used to gain remote access to sensitive information.
- Insider threats
- Employees, contractors, and associates can intentionally or unknowingly cause damage to internal systems or leak sensitive information through their actions. As with account hijacking, the ability to access resources off-site through cloud applications gives an added opportunity for sensitive information to be accessed .
How to Mitigate the Risks
The productivity, collaboration, and communication improvements when using workplace chat applications make them a worthwhile consideration for use as a tool within an organization. To maximize the potential of these applications while reducing the risks, there are key steps an organization can take to protect themselves.
Security Through Policy
To mitigate cybersecurity risks, an organization’s workforce must be equipped with the right knowledge and policies. Regular cybersecurity training for employees reduces the potential for accidental insider threats by providing employees with the knowledge needed to operate safely.
Organizations that wish to use workplace chat applications as a resource for their business need to ensure they have a robust cybersecurity plan that includes policies for acceptable device and network use, password hygiene practices, privilege-based access to sensitive data and systems, as well as other cybersecurity best practices.
A suitable workplace chat application must include advanced identity management options beyond a simple username/password login to ensures that employee user accounts are difficult to access by unauthorized parties.
Identity Management Features:
- Single Sign-On (SSO)
- Single Sign-On features allow an organization to log in to multiple services using a trusted third-party application.
- Slack offers Security Assertion Markup Language (SAML) as their SSO option, allowing organizations to use an identity provider of their choice such as Microsoft Azure, GSuite, LastPass, and OneLogin.
- Microsoft Teams uses Azure Active Directory as the identity and access management platform, which also uses the SAML protocol.
- Multi-factor Authentication (MFA)
- Multi-factor authentication provides an additional layer of identity verification by requiring the use of additional authenticators such as an authentication app (Microsoft Authenticator, Authy, Google Authenticator) or an SMS.
- Slack offers 2-Factor Authentication (2FA) via an authentication app or SMS.
- Microsoft Teams offers 2-Factor Authentication (2FA) via an authentication app or SMS
If workplace chat applications are used to communicate between project teams, the potential for sensitive or otherwise confidential data to be shared on these platforms is a risk that needs to be mitigated. To prevent breaches of an organization’s data, a suitable workplace chat application needs to have robust data security measures in place.
Data Security Features & Solutions:
- Data encryption at rest and in transit
- in-transit data is data that is moving from one system to another, and at rest data is data that is being stored.
- Privileged Access Management (PAM)
- PAM-based solutions isolate accounts with greater privileges (admins) into a secure repository, reducing the possibility of damages through unauthorized access to these accounts.
- Microsoft Teams uses Advanced Threat Protection (ATP) to prevent malware from contaminating an organization’s systems
- Slack has integrations for added security & compliance software
- Enterprise Key Management (EKM)
- With EKM features, organizations can manage their own encryption keys with a trusted EKM provider.
- Slack offers EKM features with Amazon’s Key Management Service (AWS KMS) to encrypt messages and files.
- Cloud Access Security Broker (CASB)
- CASBs such as MVISION Cloud, Bitglass, and Microsoft Cloud App Security are software tools or services that act as a gatekeeper between an organization’s existing internal infrastructure and the infrastructure of a third-party cloud service provider, allowing for greater security and control when using third party cloud resources
- CASBs typically offer network and application firewalls, authentication, and data loss prevention tools that prevent transmission of sensitive data outside of authorized channels
- With the increased prevalence of Bring Your Own Device (BYOD) policies, organizations should consider the use of an agentless CASB to have access to the security features of the CASB without the need for installing agents on individual devices. The use of an agentless CASB also mitigates privacy concerns for employees using personal devices for work as it can leverage needed security features without monitoring their personal traffic.
Slack Security Overview
Slack’s enterprise grid comes with a variety of security and compliance features to help organizations integrate the application while reducing cybersecurity risks. For a detailed overview of Slack’s security features, see their whitepaper on security within Slack, their enterprise security features page and their general security page.
Microsoft Teams Security Overview
Microsoft Teams meet Microsoft’s standards for “Tier D” compliance, their strictest internal compliance framework standard. For a detailed overview of Microsoft Teams’ security features, see their pricing & features page and their Microsoft Teams security compliance overview.
About the Author:
Dale Strickland works at CurrentWare Inc, a global provider of employee productivity, compliance and data loss prevention software headquartered in Toronto, Canada.