Productive & Protected: Cybersecurity For Workplace Chat Apps

There is a strong demand for workplace chat applications such as Microsoft Teams and Slack. These convenient applications allow employees to quickly communicate and collaborate in ways that are more dynamic and fluid than traditional email. With the security options presented today, you can avoid workplace chat apps being used as unsecured “Shadow IT” and instead implement them as a part of your organization’s secured toolkit.

In this article, we will be largely focusing on two applications – Microsoft Teams and Slack. Many of the features mentioned today are only available in enterprise-level tiers of these applications, with many of the Microsoft Teams features made available through Office 365 subscriptions. 

Cybersecurity Risks of Workplace Chat Apps

Leading workplace chat applications are primarily cloud-based, which comes with its own unique suite of risks and mitigation strategies. These chat apps also open a potential vector for sensitive information to be transmitted from an organization’s secured servers to a third-party platform with potential vulnerabilities. 

Cloud-based applications have the risk of:

  • Third Party Control
    • When an organization uses the applications or services of another company there is an added vector for risk as the cybersecurity practices of third parties are out of their control. If the third party is breached or is intentionally hiding malware in its software it can be a potential vulnerability to connected systems.
  • Increased potential for data breaches
    • A data breach is said to occur when information is accessed by an unauthorized party. If a third party application is granted access to an organization’s network there is an increased potential for sensitive data to be wrongfully accessed.
  • Insecure APIs
    • A software’s Application Program Interface (API) defines the set of tools, protocols, and routines for building the software. Third party applications with insecure APIs become a potential vulnerability should those insecurities be exploited.
  • Account hijacking
    • One of the advantages of cloud-based applications is the ability for them to be accessed remotely. This advantage can also prove to be a potential vulnerability as the login credentials of an authorized party can be stolen and used to gain remote access to sensitive information.
  • Insider threats
    • Employees, contractors, and associates can intentionally or unknowingly cause damage to internal systems or leak sensitive information through their actions. As with account hijacking, the ability to access resources off-site through cloud applications gives an added opportunity for sensitive information to be accessed .

How to Mitigate the Risks

The productivity, collaboration, and communication improvements when using workplace chat applications make them a worthwhile consideration for use as a tool within an organization. To maximize the potential of these applications while reducing the risks, there are key steps an organization can take to protect themselves.

Security Through Policy

To mitigate cybersecurity risks, an organization’s workforce must be equipped with the right knowledge and policies. Regular cybersecurity training for employees reduces the potential for accidental insider threats by providing employees with the knowledge needed to operate safely.

Organizations that wish to use workplace chat applications as a resource for their business need to ensure they have a robust cybersecurity plan that includes policies for acceptable device and network use, password hygiene practices, privilege-based access to sensitive data and systems, as well as other cybersecurity best practices. 

Identity Management

A suitable workplace chat application must include advanced identity management options beyond a simple username/password login to ensures that employee user accounts are difficult to access by unauthorized parties. 

Identity Management Features:

  • Single Sign-On (SSO) 
    • Single Sign-On features allow an organization to log in to multiple services using a trusted third-party application.
    • Slack offers Security Assertion Markup Language (SAML) as their SSO option, allowing organizations to use an identity provider of their choice such as Microsoft Azure, GSuite, LastPass, and OneLogin. 
    • Microsoft Teams uses Azure Active Directory as the identity and access management platform, which also uses the SAML protocol.
  • Multi-factor Authentication (MFA)
    • Multi-factor authentication provides an additional layer of identity verification by requiring the use of additional authenticators such as an authentication app (Microsoft Authenticator, Authy, Google Authenticator) or an SMS.
    • Slack offers 2-Factor Authentication (2FA) via an authentication app or SMS.
    • Microsoft Teams offers 2-Factor Authentication (2FA) via an authentication app or SMS

Data Security

If workplace chat applications are used to communicate between project teams, the potential for sensitive or otherwise confidential data to be shared on these platforms is a risk that needs to be mitigated. To prevent breaches of an organization’s data, a suitable workplace chat application needs to have robust data security measures in place.

Data Security Features & Solutions:

  • Data encryption at rest and in transit
    • in-transit data is data that is moving from one system to another, and at rest data is data that is being stored.
  • Privileged Access Management (PAM)
    • PAM-based solutions isolate accounts with greater privileges (admins) into a secure repository, reducing the possibility of damages through unauthorized access to these accounts.
  • Anti-malware
    • Microsoft Teams uses Advanced Threat Protection (ATP) to prevent malware from contaminating an organization’s systems
    • Slack has integrations for added security & compliance software
  • Enterprise Key Management (EKM)
    • With EKM features, organizations can manage their own encryption keys with a trusted EKM provider. 
    • Slack offers EKM features with Amazon’s Key Management Service (AWS KMS) to encrypt messages and files.
  • Cloud Access Security Broker (CASB)
    • CASBs such as MVISION Cloud, Bitglass, and Microsoft Cloud App Security are software tools or services that act as a gatekeeper between an organization’s existing internal infrastructure and the infrastructure of a third-party cloud service provider, allowing for greater security and control when using third party cloud resources
    • CASBs typically offer network and application firewalls, authentication, and data loss prevention tools that prevent transmission of sensitive data outside of authorized channels
    • With the increased prevalence of Bring Your Own Device (BYOD) policies, organizations should consider the use of an agentless CASB to have access to the security features of the CASB without the need for installing agents on individual devices. The use of an agentless CASB also mitigates privacy concerns for employees using personal devices for work as it can leverage needed security features without monitoring their personal traffic.

Slack Security Overview

Slack’s enterprise grid comes with a variety of security and compliance features to help organizations integrate the application while reducing cybersecurity risks. For a detailed overview of Slack’s security features, see their whitepaper on security within Slack, their enterprise security features page and their general security page. 

Microsoft Teams Security Overview

Microsoft Teams meet Microsoft’s standards for “Tier D” compliance, their strictest internal compliance framework standard. For a detailed overview of Microsoft Teams’ security features, see their pricing & features page and their Microsoft Teams security compliance overview.

About the Author:

Dale Strickland works at CurrentWare Inc, a global provider of employee productivity, compliance and data loss prevention software headquartered in Toronto, Canada.

Leave a comment

Your email address will not be published. Required fields are marked *

Popular Post

Recent Post

10 Best Learning Management Systems in 2021

By TechCommuters / July 24, 2021

Learning management system, aka LMS, is the new way of learning. LMS is developed to help individual’s to create, manage and provide online courses. It allows students and teachers to learn and demonstrate their skills anytime and anywhere.  Today, there are so many different LMS software available in the market with vivid features and functions, […]

What Are Some Cool Things You Can Achieve on a Mac

By TechCommuters / July 22, 2021

As a new MacBook owner, you might be surprised by how much the computer has to offer. Apple engineers push for new macOS updates that come with the latest features and improve the overall user experience. If you are still new to the macOS environment, it is possible that you have not discovered quite a […]

Key Opportunities of E-learning for Remote Workers

By TechCommuters / July 21, 2021

The emergence of remote workers has been on the rise for the last few years. This is with a good reason as well. The e-learning solutions provided are not only for employees. Organizations are also implementing them in their day-to-day activities. Working remotely means that you have flexible schedules. You can be able to plan […]

10 Best Finder Alternatives for Mac in 2021

By TechCommuters / July 20, 2021

If you are a Mac user, you probably already have a bittersweet relationship with Mac Finder. It is an indeed powerful file manager and graphical user interface tool for Macintosh. But, despite being the default Apple program, it lacks many features. Plus, Apple hasn’t made any efforts to update Finder in a long time.    However, […]

10 Best Zip File Extractors in 2021

By TechCommuters / July 18, 2021

It’s common knowledge that compressed zip files are easy to share and help to free space on your disk. However, if you want to extract data from your zipped files, you need a zip file extractor. A tool that can decompress your data quickly and make it easily accessible for you.  Usually, a zip tool […]

How to Fix a Stuck Pixel on your Screen Swiftly

By TechCommuters / July 16, 2021

Does a little permanent black or colored spot on your LCD, OLED, or TFT screen annoy you? If yes, then before calling a repair guy or ordering a new screen, wait for a second and try to understand the stuck pixel concept.  Once you get the hang of pixels, you can save your warranty for […]

How to Block Porn Sites on Your Kid’s Computer and Mobiles

By TechCommuters / July 14, 2021

In the current scenario of an online environment, Porn is all over the Internet. Online Pornography has become a bad habit of digital life. Children are growing up in the digital world. Every kid has access to smartphones. Using smartphones, any kid can easily access the Internet. Thus, it has increased the kid’s risk of […]

How to Remove Bloatware from Windows 10 Easily

By TechCommuters / July 12, 2021

Is your brand new laptop bloated with unwanted programs? Unfortunately, then, you are not the only one who is struggling with bloatware. That’s because Microsoft is no longer stronger on bloatware. However, the good thing is that you can remove bloatware in Windows 10 easily.  Today, a new Microsoft device is swamped with a series […]

Fenced.ai: A Holistic Overview of Monitoring Your Child Online

By TechCommuters / July 9, 2021

Are you worried about your kids wandering off to the dark side of the internet? Do you want to ensure the safety of your kids online? If yes, you have probably considered using parental controls to keep your children away from risky internet behavior. Here is our review for the latest parental control solution in […]

Review – Stellar Photo Recovery – Quickest Way to Restore Deleted Pictures

By TechCommuters / July 8, 2021

Correctly, get back deleted or lost pictures from the hard drive or SD card. To relive happy moments spent with family and friends we capture them, and nobody wants to lose these digital memories, right? Yet due to unforeseen situations like accidentally deleting pictures, hard drive failure, natural disaster, corrupt hard disk, and formatting the […]

Kids on Dark Web. How to Keep Safe from It?

By TechCommuters / July 7, 2021

Since the Internet has grown to be the main source for entertainment, socializing, news, information, and more, we hardly ever think about how it works. It is informative and helpful, however just like a physical playground, there’s scope for harm within the online world, particularly for children who may not be absolutely aware of the […]

How to Create a New User on your Mac Easily

By TechCommuters / July 4, 2021

Whether you wish to share your Macintosh with your kids, friends, or colleagues, it’s better to create a new user account to maintain your privacy. With separate Mac accounts, every person can have their own settings like application preferences, iCloud account details, and password-protect their personal data.  Most importantly, the process of adding users to […]

Best Tools to Compress PDF

By TechCommuters / July 2, 2021

The PDF formats have extremely important uses nowadays. One of the main reasons that pdf format is used is because it cannot be modified by others. They are easy to transfer and are commonly used in business, education, and health. We can convert a whole book and lengthy reports into pdfs. Sometimes the size of […]

10 Best Software to Convert VCE to PDF Files in 2021

By TechCommuters / June 30, 2021

Are you preparing for an IT certification course? If yes, you need to install Visual Certification Exam software in your system right away. Why?  That’s because online IT course materials and certifications are available in VCE file format. So, if you have an exam coming up soon, you need a VCE suit to open the […]

Review – Tenorshare 4DDiG- Best Data Recovery Software For Windows & Mac

By TechCommuters / June 28, 2021

Restore lost or deleted files from any storage media using Tenorshare 4DDiG. Losing important files, images, videos, or for that matter any data is no fun. It leaves us all anxious, frustrated, and stressed. What’s worse, when we don’t have a backup and the same file is urgently required. This creates panic and makes you […]