Backup Best Practices 2025

As the information age keeps advancing, so does the demand for reliable and secure data backup solutions. While there are a number of options available, you want to pick the one that will help keep your data secure and save you time, money, and work.

The good news is that there are options that will allow you to enjoy a seamless backup experience, whether you’re working from a mobile device, desktop computer, or both. For any computer user out there, there are multiple choices, and NAS free software is one of the best options.

How to Backup Data Like a Pro?

When you first start thinking about backing up your data, you may be surprised to find that the number of different options available can be overwhelming. After all, there are hundreds, if not thousands, of backup and recovery software solutions out there.

You may think that the best thing you can do is to stick with the tried-and-true program you use today, or perhaps you think it’s best to go with a cloud-based option. With this in mind, it’s best to consider all of your options before making any major purchasing decisions.

Backup software is only one part of your data backup and recovery plan. You also need to make sure you’re doing your best to keep your data safe. That’s why we have made an overview of some handy recommendations based on the most frequently asked questions so that you can safeguard your data like a pro.

Best practices are often aimed at protecting against the most common failures and occurrences. For example, if there is a risk of data corruption b]ecause of hard drive failures, backup in a way that ensures the media can’t be written to.

If you want to prevent your data center from going dark for two days at a time, backup daily to a separate location. Your own backup strategy should be designed to reduce the risk of an outage occurring due to a data center problem.

In order to minimize the risk, your backup strategy should address the four possible failures:

• Storage device failure;
• Comms failure;
• Datacenter loss of power;
• Datacenter fire.

So here are some of the best practices that you should stick to.

#1 – Use Offsite Storage

Offsite storage might take the form of a cloud-based service or a physical server in another place. It safeguards your data in the case that your central server is hacked in any way. A natural disaster might destroy an on-site server, resulting in huge data loss. But this is not the case when you back up your data with the offsite storage solution.

#2 – Stick to the 3-2-1 Rule

Using offsite storage is only one aspect of the 3-2-1 rule, which states that you should retain three copies of your data on two distinct devices/mediums, with one off-site storage option. A primary server in a company’s headquarters, a cloud backup, and a backup NAS disk are all examples of data backed up according to the 3-2-1 Rule. This guarantees that your data is always backed up, regardless of what occurs.

#3 – Make Regular Backups of Your Data

If you are not backing up your data on a regular basis, or if you are doing so but rarely, make setting up backups at regular intervals a priority in the new year. We recommend performing backups at least once a week. It is better, however, to back up your info every 24 hours. Backups can be conducted manually or scheduled to run automatically at a predefined period.

#4 – Encrypt Your Backups

Encrypting your backups provides another degree of protection and assures that everything is exactly how you want it to be if you ever need to restore it. Your IT service provider may assist you in determining whether your backups are now encrypted and, if not, how to encrypt them.

#5 – Think About Endpoints

Endpoints are phones, tablets, and laptops that your workers use to perform their jobs. These devices hold data, and unless expressly backed up, the data on them is lost if the device malfunctions, is lost, or is stolen. Individual device backup is included in the majority of data backup plans. You should put this in place as soon as the new year begins.

#6 – Take BOYD into Consideration

Similarly, if your company participates in BYOD (bring your own device), you must consider this while backing up your data. How will you manage personal gadgets used by your workers for work? The simplest solution is to prohibit work from being done on personal devices. If you do not want to limit the devices that your staff use, your IT provider can assist you in developing a solution to safeguard your data and your business.

Wrapping up!

Being prepared for data loss and theft is critical, but the significant impact will come from growing interest in data storage infrastructure. Today, data privacy is the top priority for all organizations. Data backup has several benefits, including increased cyber readiness, greater cyber resilience, and cloud access and cost.

A Unitrends 2019 poll found that 84% of all firms store data or backups in the cloud to guarantee minimal disruption or data loss. So this is something that you should consider using for your business.