How Mobile Applications Will Save Your Business

Your small business can always run more efficiently. But how do mobile applications make your business’s life easier? Technology can make or break your business in today’s age, and you’ll want to avoid being left in the dust by ensuring your mobile applications are assisting you to keep your business afloat.

Depending on the type of industry you’re in, you may have a preference for certain applications over others. But certain apps exist that will cover an area of your business you can’t ignore. Let’s look at some example cases of how a mobile app can help a certain facet of your business.

Accounting

accounting applications

Scenario: You make a number of business-related expenses on the company credit card. When you get back to the office, you have to manually input the expense information into your accounting software. You also need to scan the receipts into your computer so they can be attached to any invoices, or staple any copies of the receipt to printed-out invoices.

Solution: A mobile app provided by your accounting software can allow you to snap a photo of any receipts and attach it to any transaction. Some may even have OCR technology that can scan any dollar amounts and automatically input in any data.

A mobile app for your accounting software usually acts as an extension of the program itself. While the core program runs on your office computer, the mobile app allows for additional functionality not provided in the core program. Usually, the app will take advantage of the features of the phone to enhance the experience with the software. For example, a mobile app such as QuickBooks offers features that take advantage of the phone’s camera for pictures or scanning items (receipts or QR codes) or being able to generate invoices on the go.

In fact, many companies expect there to be a rise of mobile accounting software that is completely accessible via a mobile browser or application. This would eliminate the need to have any sort of back-office counterpart to sync with. These trends will continue and allow new businesses to succeed in their accounting with whatever device they have (computer, mobile phone, or tablet).

Also Read: 7 Best Business Software in 2018

Team Communication

team communication apps

Scenario: You’re trying to clear some pressing issues about a recent order that needs to get sent out. You need to contact someone in another department but don’t know who exactly… all that you know is you need an answer as quickly as possible.

Solution: A communication tool such as an instant messenger (or IM) will provide the most immediate form of communication to the greatest amount of people. Modern IMs will have mobile app counterparts with push notifications. They also will have ways to group-message individuals or entire departments through specific chat channels, which will allow anyone who is tagged in that channel to see the message and potentially provide a quick response.

Calling individuals on the phone is the tried and true method of getting a quick answer (and truly, if you need an immediate answer from a specific contact, probably remains to be the best method of communication). But in today’s age and everyone’s busy schedule, email becomes more and more relied on for simple questions that are time-sensitive but not imperative. But what if someone doesn’t have immediate access to their email? Well, there are mobile apps for certain email inboxes such as Outlook or Gmail. But what if you don’t know who exactly to ask? Who do you email to get the quickest response?

A program like Slack allows for direct IMs as well as “channels” that can be catered however you see fit. Channels could be broken down by a department or by a business function, such as “Accounting”, “Warehouse”, “Sales”, and “Management”, etc. If you had a warehouse question but didn’t know who specifically to contact, a simple message to that channel allows anyone subscribed to receive the push notification on their device and provide an immediate answer.

Document Management

Document Management apps

Scenario: You’re collaborating on a project with another co-worker and need to be able to send files back and forward to one another. Emailing the files isn’t working out the best, as you both are constantly making edits to the file and need to see what changes your coworkers are making in as quick of a time as possible.

Solution: A cloud-drive application gives your entire team the ability to upload files or have access to files from wherever they may be and see timestamps for the most recent uploads and edits.

Using a cloud software that allows anytime/anywhere access is likely the best and most immediate way to collaborate on work together. But what about in a smaller organization, where work could be a shared spreadsheet, or perhaps some customized purchased orders simply typed up on a .doc file?

Luckily storage drive applications exist such as Google Drive. Not only do they provide a hefty amount of storage space for your files, but its integration with other apps (such as Google Docs and Google Sheets) allows for the usage of cloud-based file-sharing. This is another solution that is available both on a desktop computer as well as a mobile application, allowing you to check contents and send files wherever you may be.

Payment Processing

Payment Processing apps

Scenario: Your retail business is running a pop-up location at a local event and selling a variety of goods. You have many customers looking to purchase your product, but a majority do not carry cash and want to pay via credit card.

Solution: A payment processing application is going to be the quickest way to collect funds for your organization. Some apps provide tiny card readers that can be plugged into the headphone jack of your mobile devices and allow for quick and painless transactions to be run up on the spot.

While your brick-and-mortar store has the luxury of a credit-card scanner on the counter, or perhaps a POS hardware with one built right in, you’ll be out of luck if your business becomes “mobile”. Payment processing applications are allowing credit card scanning hardware to be plugged into tablets and mobile devices, allowing you to scan credit cards and process/record the transaction with your phone.

The two leading payment processors, PayPal and Square, easily allow the collection of funds and provide easy ways to deposit that money into your bank account.

Also Read: Free Web Resources That Will Boost Your Productivity

Conclusion

Only the tip of the iceberg has been shown here. Even scrolling through the app store can show you a variety of applications designed to help you run your business a bit smoother. The bottom line is that mobile applications can help you in many more facets of your business that are not listed here, and they’re not going away. In fact, they (along with cloud-based software options) may be paving the way for the future of running your business. Feel free to let us know how a mobile application has saved your business by commenting below.

Author Bio

Russ Davidson is a Digital Marketing Specialist at Software Connect, a company that provides free software and application recommendations based in Milwaukee, WI. Since 1996, we’ve helped thousands of companies find the best solution for their needs by understanding software requirements and pointing them in the right direction.

Leave a comment

Your email address will not be published. Required fields are marked *

Popular Post

Recent Post

ClearVPN Review – Why You Should Buy It?

By TechCommuters / August 2, 2021

Want to access geo-restricted sites, but don’t want to get into the nitty-gritty of technicalities? You are in luck. ClearVPN is just the right VPN for you. Unlike other VPNs in the market, ClearVPN lets you choose the activity you wish to perform, not the server. This makes using both a VPN and staying secure […]

Tips on Cleaning Up the Storage on the Mac Computer

By TechCommuters / July 31, 2021

Of course, you’ve spent a lot of money for your new Mac, and we understand how it can be frustrating when you see it starts working slow or any other unusual things happen, like an unexpected crash of apps. What happened with the expensive device and how to stop and prevent this problem? In our […]

Fastest Internet Connections in USA

By TechCommuters / July 30, 2021

Human nature is defined as the constant struggle of man and woman to fulfill their immediate needs, wants, and desires. Once that list is achieved, we want more and in a consumer-dominated world, there is nothing better than that. You may be a fan of fast internet speeds, however, you would also need other perks […]

Upgrade Protection Of Personal & Business Data For Your Mac

By TechCommuters / July 29, 2021

Identity theft – what is it and how to protect yourself? At a time when there is an unlimited amount of information available to the individual via the Internet, and the development of technology and the increasingly complex operation of the public and social life require the exchange of large quantities of data, the right […]

4 Industries Leveraging Blockchain: Use Cases And Benefits

By TechCommuters / July 28, 2021

Blockchain technology has advanced significantly since the launch of cryptocurrency in 2008. Today, entrepreneurs in various industries have embraced its value and technological advantage, trying to appropriate it for advancing their competitive edge on the market. Besides, blockchain may open up new doors due to its dispersed and flexible nature, helping companies through transparency, privacy, […]

Top 10 Best Countries to Outsource Software Development

By TechCommuters / July 28, 2021

Are you contemplating software expansion? The complexity of programming necessitates the need for an expert programmer. While anyone can pass out as a developer, it will help if you research the leading destinations to outsource software development specialists. This article factors in everything you need to know when looking for a software developer.  Factors to […]

10 Best Learning Management Systems in 2021

By TechCommuters / July 24, 2021

Learning management system, aka LMS, is the new way of learning. LMS is developed to help individual’s to create, manage and provide online courses. It allows students and teachers to learn and demonstrate their skills anytime and anywhere.  Today, there are so many different LMS software available in the market with vivid features and functions, […]

What Are Some Cool Things You Can Achieve on a Mac

By TechCommuters / July 22, 2021

As a new MacBook owner, you might be surprised by how much the computer has to offer. Apple engineers push for new macOS updates that come with the latest features and improve the overall user experience. If you are still new to the macOS environment, it is possible that you have not discovered quite a […]

Key Opportunities of E-learning for Remote Workers

By TechCommuters / July 21, 2021

The emergence of remote workers has been on the rise for the last few years. This is with a good reason as well. The e-learning solutions provided are not only for employees. Organizations are also implementing them in their day-to-day activities. Working remotely means that you have flexible schedules. You can be able to plan […]

10 Best Finder Alternatives for Mac in 2021

By TechCommuters / July 20, 2021

If you are a Mac user, you probably already have a bittersweet relationship with Mac Finder. It is an indeed powerful file manager and graphical user interface tool for Macintosh. But, despite being the default Apple program, it lacks many features. Plus, Apple hasn’t made any efforts to update Finder in a long time.    However, […]

10 Best Zip File Extractors in 2021

By TechCommuters / July 18, 2021

It’s common knowledge that compressed zip files are easy to share and help to free space on your disk. However, if you want to extract data from your zipped files, you need a zip file extractor. A tool that can decompress your data quickly and make it easily accessible for you.  Usually, a zip tool […]

How to Fix a Stuck Pixel on your Screen Swiftly

By TechCommuters / July 16, 2021

Does a little permanent black or colored spot on your LCD, OLED, or TFT screen annoy you? If yes, then before calling a repair guy or ordering a new screen, wait for a second and try to understand the stuck pixel concept.  Once you get the hang of pixels, you can save your warranty for […]

How to Block Porn Sites on Your Kid’s Computer and Mobiles

By TechCommuters / July 14, 2021

In the current scenario of an online environment, Porn is all over the Internet. Online Pornography has become a bad habit of digital life. Children are growing up in the digital world. Every kid has access to smartphones. Using smartphones, any kid can easily access the Internet. Thus, it has increased the kid’s risk of […]

How to Remove Bloatware from Windows 10 Easily

By TechCommuters / July 12, 2021

Is your brand new laptop bloated with unwanted programs? Unfortunately, then, you are not the only one who is struggling with bloatware. That’s because Microsoft is no longer stronger on bloatware. However, the good thing is that you can remove bloatware in Windows 10 easily.  Today, a new Microsoft device is swamped with a series […]

Fenced.ai: A Holistic Overview of Monitoring Your Child Online

By TechCommuters / July 9, 2021

Are you worried about your kids wandering off to the dark side of the internet? Do you want to ensure the safety of your kids online? If yes, you have probably considered using parental controls to keep your children away from risky internet behavior. Here is our review for the latest parental control solution in […]