Enhance Workplace Productivity: Use Personal Information Manager

Personal Information Manager

Last updated on September 21st, 2020 at 2:59 pm

Employees are an integral part of any organization. They possess the power of influencing the overall effectiveness of the company which is necessary for its proper growth. Making minor changes here and there can be extremely helpful in bringing along drastic improvement in your business efficiency by reducing time wastage. 

But for doing this, you will require the help of a personal information manager software like EssentialPIM. Today we are going to take a look at the various ways in which you can integrate this software with your daily life as a corporate for taking work productivity to the next level.

Setting clear goals and offering feedback 

Clear cut goals are crucial to keep the personnel motivated at all times. They are bound to excel in the work sphere if they have a clear idea about what is expected out of them. Short-term goals, for example, are effective in monitoring the speed of employees and how well they can meet with deadlines. 

You can make use of the To-Do section of EssentialPIM for keeping a tab on the progress level of your workforce. This also holds if you are having to manage the personnel of multiple departments at once. If the progress of one department is dependent on another, then you can also link the same with EssentialPIM. 

Here you can take the example of the manufacturing and packaging department. The work of the packaging department starts only after the product is manufactured. If a proper link is established between both of them, then you can gauge the progress and also provide valuable feedbacks. 

Offering back-end support

Stressed employees can rarely yield positive results. Even research studies have shown that employees working under highly stressful conditions are comparatively less productive than peers.  Companies can provide relief to their employees by helping them manage daily appointments, tasks and overall schedule using the Calendar module of EssentialPIM. It also allows the addition of multiple tasks to a single day so that employees do not miss out on deadlines while juggling with various projects at once. 

Staying well organized

We all have a habit of scribbling down important notes in notebooks and post-its. But we often end up misplacing the same while having to juggle with multiple physical documents. Even when the information is noted down digitally, it becomes difficult to link the same with various events. But you can stay well organized by centrally storing your information and linking it with various other tasks.

Communicating in a clear way

Having properly laid communication channels is imperative for functioning in the right manner and enhancing your workplace productivity over time. From an organizational perspective, communication doesn’t only mean the use of mobile phones and other simple devices to exchange information. 

Rather it means following the right hierarchy so that employees know whom to reach out in case of queries and concerns. The To-Do section of EssentialPIM, for example, offers the option of listing out the contact details of officials against a specific or group of tasks. All details about contact credentials can be stored with ease in the Contacts module. 

It contains details regarding first name, last name, email address, mobile number, official phone number, address and a lot more. The presence of convenient filter tools also helps in retrieving the contact details easily whenever required. 

Time is money

This proverb holds a lot of importance in the corporate setup where every employee can be seen competing with peers to deliver his/her best. In such a scenario, the Mail module of EssentialPIM can usher in significant time savings by allowing employees to send mass messages containing important newsletters and announcements. 

All you need to do is draft the message and select the recipients from your contact list before sending the mail directly. Since EssentialPIM can be synchronized with both Yahoo mail and Gmail, the mails can be sent from the software directly.

Final Words

It is not always easy to maintain the productivity of the workplace when you have loads of other issues to deal with. But a personal information manager like EssentialPIM can set your pace and position you advantageously in comparison with peers. You can even synchronize this with iOS and Android devices by banking on dedicated applications. 

Once the requisite information is filled in, EssentialPIM does all the background work and also allows users to make customizations with simple drag and drop operations. As a result, employees do not have to re-enter information and can invest their valuable time in more productive avenues. 

EssentialPIM Pro Business can ensure higher level of security, integrity and adherence to open standards. It can be used without any dedicated server for catering to your workforce who can share tasks, contacts, calendars, notes and password entries amongst themselves. Unlimited number of users can be enrolled into a single software of this business version of EssentialPIM which makes it the best choice for modern day corporates who wish to take their workplace productivity to new heights. 

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